Privacy Policy

This website, www.sp1design.co.uk ("our site"), is operated by SP-1 Design Limited ("we", "us", "our").  We are registered in England and Wales under company number 08121436 and have our registered office at Highdown House, 11 Highdown Road, Leamington Spa, Warwickshire, CV31 1XT

To contact us, please email studio@sp1design.co.uk

We are committed to protecting and respecting your privacy. This privacy policy (together with our Terms of Use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our site you are accepting and consenting to the practices described in this privacy policy.

Information we may collect from you

We may collect and process personal data which you may give us about you by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you request information regarding our products and/or services, and when you report a problem with our site. The information you give us may include your name, address, e-mail address, phone number, and financial and credit card information.

Uses made of the information

We use information held about you that you give us in the following ways:

  • to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;

  • to provide you with information about other products and services we offer that are similar to those that you have already purchased or enquired about;

  • to notify you about changes to our service;

  • to ensure that content from our site is presented in the most effective manner for you and for your computer.

Disclosure of your information

We may disclose your personal information to third parties:

  • where you request from us any products or services for which we use a third party to provide such products or services, but we will not provide any third parties your personal information for any marketing purposes;

  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms of Use and other agreements; or to protect the rights, property, or safety of SP-1 Design Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Where we store your personal data

The technical data that our website collects from you will be transferred to, and stored at, a destination on the servers of a third party provider who hosts our website, Squarespace. The information captured does not allow Squarespace to identify you and is not provided to us.

All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can also exercise the right at any time by contacting us at studio@sp1design.co.uk

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. 

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to:SP-1 Design Ltd, 3 Lammas Centre, Budbrooke Industrial Estate, Budbrooke Road, Warwick, UK, CV34 5WQ. Tel: +44 (0) 1926 403460 or studio@sp1design.co.uk

 Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

GDPR

Introduction
In accordance with General Data Protection Regulation (GDPR), we are committed to protecting the data of our clients, contractors, suppliers, employees and candidates as outlined in this Privacy Policy which forms part of our Information Security Policy (ISP). It gives transparency of data we hold, how it is protected and managed; as well as how we use it.

Data Management
Measures undertaken to protect information security at SP-1 Design Ltd are as follows:

  • Security of information systems which include controls and safeguards to offset possible threats, as well as controls to ensure accountability, availability, integrity and confidentiality of the data.

  • Preserved restrictions on information access and disclosure safeguards to ensure access is restricted to authorised users only.

  • Security measures maintained to guard against unauthorized access to, alteration, disclosure or destruction of data and information systems. This also includes accidental loss or destruction.

All personal details will be held securely and in accordance with current UK legislation. Data classified as sensitive data will be processed and stored in compliance with the current sensitive information guidelines and Company policies and procedures. All suppliers, members of staff and partners have a responsibility to protect confidential information and will not be used, copied, divulged, disclosed or communicated to any company, firm, organisation or person and shall use their best endeavours to prevent the publication or disclosure of any confidential information without prior permission.

Information Held
We may hold all or any of the following information:

  • Full name(s)

  • Contact details (correspondence address(es), telephone number(s), emergency contact details).

  • Date of birth, age, place of birth.

  • Sex, gender, marital status, dependants, nationality, citizenship.

  • Education, qualifications, awards, psychometric and skills assessment results.

  • Past/present employment history.

  • Past and present remuneration, benefits and pension details, current notice period.

  • References, information provided from referees.

  • Any information you have given on your future aspirations, requirements and interests in respect of future employment.

  • CVs, portfolios, application forms and any other documentation provided to endorse your work; as well as additional relevant information you may give in discussions, interview or other communications.

  • Any information received from our clients about you, or given from a third-party source.

  • All Contracts with ourselves and any noted Conflicts of Interest.

  • Personal documentation: birth certificate, driving licence, photograph, identity card, passport, visa/Right to Work/immigration details, National Insurance and/or Social Security Number together with any other tax-related information.

  • IP address; any dates, times, frequency you access services.

  • CCTV footage, NDAs, publications, or information sourced on the internet or social media sites.

  • Financial Information (Bank account for salary/invoice payments) Your Company details, including name, address, directors and any information needed to record authenticity and for our payment purposes.

This information will be used in communications with you, our clients or relevant third party you agree to. We will hold data on our records securely for future reference.

Your Rights In respect Of Your Personal Data contact Information
Under the GDPR, as an EU citizen or individual within the EU you retain various rights in respect of your data under certain circumstances, even after you have provided it to us.  Should you wish to exercise these rights, including having any information we may possess about you deleted, please contact us. We will seek to deal with your request promptly and, in any event, within one month (subject to any extensions to which we are lawfully entitled).  Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right To Object To Processing
You have the right to object to us processing your personal data in certain circumstances.  This right is most likely to be enforceable by you where we are processing data for one of the following reasons:

  • To exercise our legitimate interests.

  • To enable us to perform a task in the public interest or exercise official authority (for example, where required to provide information to law enforcement agencies and/or governmental bodies such as HMRC).

  • To send you direct marketing materials.

Right To Rectification of Personal Data
You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.  If we have shared this personal data with third-parties, we will notify them about the rectification and ask them to correct their records unless this is impossible or involves disproportionate effort. Where appropriate, we will also tell you which third-parties we have disclosed the inaccurate or incomplete personal data to.  Where we think that it is reasonable for us not to comply with your request, we will explain our reasons for this decision.